Secretary of State

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Vermont State Archives

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Institution: _______________________________________________________________

Address: ________________________________________________________________

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Contact Person Name:______________________________________________________

Address: _________________________________________________________________

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Telephone (Home):________________________Work:____________________________

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Applicant's Signature

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Date

Fiscal Officer (Name and Title): _________________________________________________________

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Address (if different from institutional address)

Title of Project: ___________________________________________________________

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Amount of grant request ($750 to $3,000):    $______________

Total budget for project:    $______________

In the space below, please provide a brief description of your project:
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Please answer all the questions below:

1. Applicant status (check one):
   

   museum ________
   local historical society __________
   public/community library _________
   private, non-profit organization* _____
   college/research library ___________
   other* ____________
   town clerk/municipal office ________
   

   *Please describe your organization or institution (you must be a Vermont non-profit institution/organization or municipality to apply)
   

2. a. If your organization is a repository, please enclose one copy of your collections management policy.
   b. If your organization is not a repository, please enclose one copy of your organization's mission statement or purpose.
   

   For questions 3 through 7, please attach a separate sheet--one copy for each copy of the application, please--total of eleven copies.
   

3. Please describe the content and significance of the specific records or collections for which you are proposing to devise a survey, management, or access plan.
   

   a) What is in the records or collection (e.g., letters, diaries, account books, photographs, etc.)? What years do they cover?
   b) How large is the collection (linear feet, cubic feet, number of boxes or containers, or number of items, if known)
   c) Where are the records? (In one institution? In several institutions? If more than one, please name each institution that holds relevant items)
   d) Describe the significance of the records or collection.
   

4. Please describe the condition of the historical records collection that the planning grant will address.
   

   a. Are there finding aids or other means for intellectual access and control of the collection? If there are finding aids, please enclose one copy of a sample.
   b. What is the physical condition of the collection (how is it stored? are the materials extremely fragile? in good condition for handling?)
   

5. Outline the work plan for this project.
   What work needs to be done to his collection to preserve it and made it accessible and usable for study and research? What will be the schedule and general procedures for performing the tasks necessary to make the collection accessible and usable? Where the work will take place? How will you use the expertise of members of the planning team? How will you schedule the work of the planning team?
   

6. Names, titles, and addresses of individuals outside your organization who will participate in this planning project. What will be their role or function in the planning? Note: VHRAB requires that an archivist be included among the project personnel involved in the planning project. (VHRAB has a list of archivists that you may request).
   

7. Names, titles, and addresses of individuals from your organization who will participate in the collections planning project.
   

Check list for application:

___ Signed original and ten copies of application (including questions 3-7) and budget pages.
___ One copy of documentation of tax exempt or IRS 501(c)(3) status.
___ Appropriate number of copies of each required document (see #2 and 4,above)

Please send application materials to:
VHRAB
c/o Michael Sherman
20 College Street
Montpelier, VT 05602
Telephone (802) 223-2632

DEADLINE: February 1, 1998

| VHRAB ARCHIVES PLANNING GRANTS | PLANNING GRANT BUDGET PAGE |

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