Secretary of State
Vermont State Archives

Survey of Costs Charged by Municipalities for Copies of Public Records

THIS IS A WORLD WIDE WEB PUBLICATION OF THE VERMONT SECRETARY OF STATE
(If you are reading a paper version of this document, you may find the original at www.sec.state.vt.us)
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Act 159 of 1996 requires the Secretary of State "to compile a list of actual cost charges and staff-time charges that have been established by local legislative bodies."

To help accomplish this mandate, Secretary of State Jim Milne asks that municipal clerks please fill out the following form and send it to State Archivist Greg Sanford (gsanford@sec.state.vt.us) Mail address is 109 State Street, Montpelier, VT 05609-1101; Phone is 802-828-2369.


NAME OF MUNICIPALITY_______________________________________

PERSON FILLING OUT FORM_______________________________________

TITLE/ADDRESS__________________________________________________

_________________________________________________________________

PHONE___________________ E-MAIL_________________________________

ARE YOU USING THE ACTUAL COST SCHEDULE ADOPTED BY SECRETARY OF STATE? YES____ NO____

IF NO, WHEN DID YOUR LEGISLATIVE BODY ADOPT YOUR LOCAL ACTUAL COST SCHEDULE?___________________________________

LOCAL ACTUAL COST SCHEDULE
(If you are not using the state schedule, please attach your fee schedule or fill out this form)

COPYING:

FOR PHOTOCOPIES:

Up to 8.5 X 14 inch paper (single side)____________ (both sides)__________

Other Sized Paper (please specify) ______________________________________________________

FOR COMPUTER-GENERATED PAPER COPIES_______________________

FOR COMPUTER DISKETTES

(3.5 inch disks)_______________________

5.25 inch disks____________________________________________

Other (please specify)______________________________________

FOR COMPACT DISKS

(write-once CDs)_________________

(re-writable CDs)_______________________________

FOR AUDIO TAPES_______________________________

FOR VIDEO TAPES__________________________________

OTHER (please specify medium and cost) ______________________

_________________________________________________________

_________________________________________________________

LABOR:

FOR STAFF TIME INVOLVED IN PHYSICALLY DUPLICATING RECORDS, AFTER FIRST 30 MINUTES (please give per minute charge)

_____________________________________________________

DO YOU EITHER PROVIDE COPIES IN NON-STANDARD FORMATS, EXTRACT DATA FROM DATABASES, OR COMPLY WITH REQUESTS TO CREATE A NEW PUBLIC RECORD

YES________ NO____________

IF YES, WHAT DO YOU CHARGE FOR SUCH STAFF TIME?

________________________________________

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