Secretary of State
Vermont State Archives

Text of the Filing of the Adopted Rule
Setting Fees for Copying Public Records

THIS IS A WORLD WIDE WEB PUBLICATION OF THE VERMONT SECRETARY OF STATE
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ADOPTED RULE: COVER SHEET
  1. Title or subject of adopted rule: Uniform Schedule of Public Record Charges for State Agencies

  2. Agency: Secretary of State

  3. This filing HAS NOT changed since the filing of the final proposal.

  4. The Legislative Committee on Administrative Rules DID NOT object to the final proposal.

  5. Procedural history of adoption:

    • This rule was not prefiled.

    • This rule was filed in proposed form with the Secretary of State on the following date: August 5, 1996.

    • This rule was published in newspapers of record on August 22, 1996 and August 29, 1996.

    • This rule was the subject of a public hearing at the Redstone Office of the Secretary of State on September 9, 1996 at 9 a.m.

    • The deadline for public comment on this rule was September 20, 1996.

    • This rule was filed in its final proposed form with the Secretary of State and with the Legislative Committee on Administrative Rules on November 6, 1996.

    • This rule was considered by the Legislative Committee on Administrative Rules on November 13, 1996.

    • This rule is filed in its adopted form on December 3, 1996.

    • The effective date of this rule will be December 19, 1996.

CERTIFICATION: AS THE ADOPTING AUTHORITY OF THIS RULE, I HEREBY CERTIFY THAT THE PROCEDURAL REQUIREMENTS OF TITLE 3, CHAPTER 25 HAVE BEEN MET. I ALSO APPROVE THE CONTENTS OF THIS FILING.

December 3, 1996

James F. Milne

Secretary of State

ADOPTING PAGE
  1. Title or subject of proposed rule: Uniform Schedule of Public Record Charges for State Agencies

  2. Agency: Secretary of State

  3. Agency's reference number, if any: (none)

  4. This is a new rule.

TEXT OF ADOPTED RULE
(No existing rule is hereby changed or annotated)

UNIFORM SCHEDULE OF PUBLIC RECORD CHARGES
FOR STATE AGENCIES

Pursuant to 1 VSA 316(d) and Acts 1996, No. 159 section 1, the following fees are established as the actual cost of providing a copy of a public record:

  1. For staff time involved in physically duplicating a record, $.23 per minute after the first 30 minutes.

  2. For senior-level information technology specialists' time spent extracting data from databases or performing similar tasks necessary to comply with a request to create a new public record, $.41 per minute.

  3. For any other staff time for which cost can be charged and collected under this section, $.30 per minute.

  4. For photocopies,$.04 per single-sided page, $.06 per double-sided page for pages up to 8.5 by 14 inches.

  5. For computer-generated paper copies, $.02 per page for pages up to 8.5 by 14 inches.

  6. For computer diskettes, $.88 each for 3.5-inch diskettes, $.69 each for 5.25-inch diskettes.

  7. For compact discs, $22.08 each for write-once CDS, $124.58 for re-writable CDS.

  8. For audio tapes, $1.25 each.

  9. For video tapes, $2.25 each.

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